Triathlon Queensland is responsible for the management, coordination, development and promotion of the sport of Triathlon in Queensland. It represents the interests of its affiliated clubs and members. The purpose of the Executive Officer is to manage and implement the strategic development goals for Triathlon Queensland.
Work Type Full Time
Salary From $70,000 pa + super + benefits
Brisbane, QLD, Australia
The position involves high operoperational capabilities, managing the organisation, programs and services, with a focus on growth and sustainability of triathlon within Queensland.
Major Responsibilities
Governance and Strategic leadership:
Identify and scope external and internal issues and opportunities which are likely to significantly impact on Triathlon Queensland
Analyse information and forecasts/ trends within other sports to identify potential issues or capitalise effectively on opportunities
Identify opportunities which enhance organisational strategies and direction
Provide a clear sense of direction to all staff
Act as a leader by clarifying stakeholder group interests/goals and motivating stakeholder groups
Build strong relationships throughout the Triathlon community including external stakeholders, clubs, schools, athletes, officials, volunteers, supporters, high performance
Undertake a rigorous analytical approach to evaluate decisions and proposals
Arrange and attend Board and General Meetings ensuring that agendas, minutes and reports are accurately documented and distributed
Manage all aspects of insurances, ensuring that appropriate cover is provided
Manage all aspects of the organisation risks in conjunction with the Board
Ensure ongoing review & development of policies in conjunction with the Board as required
Effectively undertake all other activities required to achieve the outcomes of the organisation’s strategic plan
Financial Management:
Manage annual budget process including discussion and agreement of key operational and financial objectives and present to Triathlon Queensland Board
Responsible for the daily accounting functions including accounts payable, accounts receivable, payroll, and banking and to produce accurate monthly reports for the Board
Compile the Annual Report, end of year accounting and Financial Statements to ensure statutory and Board requirements are met.
Ensure externally funded contract requirements are met with financial and operational reports prepared in accordance with contracts
Implement and manage the ongoing improvement of internal financial controls
Human Resources
Maintain Triathlon Queensland Personnel files including appropriate employment agreements, maintenance of personnel records, induction of all staff, appropriate OH&S policies, and implementation of a training and development program
Oversee all staff roles
Conduct annual performance reviews of all staff
Conduct weekly meetings with President or as agreed on with the President
Communicate on a regular basis with the Triathlon Queensland Board
Relationship Management
Maintain regular communication and effective working relationship with Triathlon Australia
Liaise with affiliated triathlon clubs on various issues such as funding and development opportunities
Maintain effective relationships with other key stakeholders including but not limited to Sport and Recreation Services, Queensland Academy of Sport and Race Directors.
Sponsorship Development
Develop, Maintain and enhance current sponsorship arrangements
Source new sponsors for Triathlon Queensland events and programs including season calendar and website
Prepare relevant reports required under sponsorship contracts
Race Operations of Triathlon Queensland Series
Enhance and deliver a high quality series
Monitor, evaluate and report on existing operations to ensure viability
Coordinate the sponsorship arrangements and contracts
Coordinate all activities for event to achieve participation and budget targets
Oversee the operations of the event with the Event Manager
Other
Expand and enhance the Member Benefits Scheme
Maintain office to required standard and handle all communications with QSport
Assist the President, Board, Committee, Technical Officials, Directors and others with reasonable requests
Supervise and co-ordinate office volunteers
Selection Criteria Essential
Experience in governance and strategic leadership in a busines environment
Experience in Financial Management and the requirements for a not-for-profit company limited by gaurantee
Strong communication skills, including the ability to create strong relationships and liaise with internal and external stakeholders
Experience in sponsorship development
Experience in event management
Effective administration skills and a thorough knowledge of Microsoft Office and MYOB
Ability to work autonomously and ensure confidentiality
Experience in managing and being a part of a team within a small office environment and working with volunteers
Desirable
Relevant Tertiary Qualification
Knowledge of Sports Management or Triathlon
Closing Date 20 Jun 2011
Apply to
Name Brad Gunn
Phone (work) (07) 3369 9600
Email admin@triathlonqld.com.au
Enquiries: Jo Robey (exiting CEO) (07) 3369 9600
